Dentistry, B.Sc. Dent

BACHELOR OF SCIENCE IN DENTISTRY

In addition to the basic professional degree, the college offers the Bachelor of Science in Dentistry degree to interested dental students wishing to undertake research during their undergraduate program. The program is designed to assure that participation in it will not interfere with the student’s dental degree. Through active participation in a research program, the students will be given the opportunity to develop skills in applying scientific knowledge to dental practice and an interest in dental research. In addition, the program will serve as a preparatory step for entry into various graduate programs. Information on admission to this program is available from the Dean’s Office and through the Dr. Gerald Niznick College of Dentistry website

Faculty Academic Regulations

Admission Requirements

Doctor of Dental Medicine

Minimum time to graduation: Six years (University 1, plus one year in the Faculty of Science or Arts or Extended Education; or 2 years in the Faculty of Science or Arts; plus four years in the Dr. Gerald Niznick College of Dentistry).

The following is a summary of the admission requirements. Equivalent academic courses completed at recognized universities elsewhere will be considered. All admission requirements, as well as application deadline dates and forms, are included in an application bulletin that is available from on the university’s website (dentistry)

Minimum 60 credit hours of pre-Dentistry study including:

Course List
Course	Title	Hours
BIOL 1020 & BIOL 1030	Biology 1: Principles and Themes and Biology 2: Biological Diversity, Function and Interactions	6
One of the following:		6
CHEM 1100 & CHEM 1110	Introductory Chemistry 1: Atomic and Molecular Structure and Energetics and Introductory Chemistry 2: Interaction, Reactivity, and Chemical Properties ¹
and
CHEM 1120	Introduction to Chemistry Techniques	3
CHEM 2100 & CHEM 2110	Organic Chemistry 1: Foundations of Organic Chemistry and Organic Chemistry 2: Foundations of Organic Synthesis ¹	6
and
CHEM 2122	Experimental Organic Chemistry	3
CHEM 2700 & CHEM 2710	Biochemistry 1: Biomolecules and an Introduction to Metabolic Energy and Biochemistry 2: Catabolism, Synthesis, and Information Pathways ¹	6
and
CHEM 2720	Principles and Practices of the Modern Biochemistry Laboratory	3
One of the following:		6
PHYS 1020 & PHYS 1030	General Physics 1 and General Physics 2
PHYS 1050 & PHYS 1070	Physics 1: Mechanics and Physics 2: Waves and Modern Physics
6 credit hours of English (taught through the English Department, usually with ENGL prefix)		6
6 credit hours of Humanities/Social Sciences,which must be in the non-applied sciences or non-pure sciences		6
The remaining 3 full year courses or 6 half year courses are your electives. We do not recommend specific courses.		18
Total Hours		69

¹

The former CHEM 1300 and CHEM 1310 in combination can be used in lieu of CHEM 1100 and CHEM 1110 and CHEM 1120. Students having completed only CHEM 1300 must complete CHEM 1110 and CHEM 1120 to fulfill the Introductory Chemistry requirement.

The former CHEM 2210 and CHEM 2220 in combination can be used in lieu of CHEM 2100 and CHEM 2110 and CHEM 2122. Students having completed only CHEM 2210 must complete CHEM 2110 and CHEM 2122 to fulfill the Organic Chemistry requirement.

The former CHEM 2360 and CHEM 2370 in combination can be used in lieu of CHEM 2700 and 2710 and 2720. Students having completed only CHEM 2360 must complete CHEM 2710 and 2720 to fulfill the Biochemistry requirement.

The designation of Humanities/Social Science courses can be found on the Faculty of Arts website

All science courses must include the laboratory component.

Other Requirements

High school prerequisites: Chemistry 40S, Pre-Calculus Mathematics 40S or Applied Mathematics 40S, Physics 40S and Biology 40S.

The 6 credit hours of English satisfies the written English requirement; the mathematics requirement must be met in the first 60 credit hours even though it is not a specific admissions requirement (PHYS 1020(M) meets the mathematics "M" requirement).

The English Canadian Dental Aptitude Test (DAT) must be written no later than November prior to the application deadline.¹

¹: Effective date June 30, 2021

A personal interview is required.

Admission is competitive.

Information on the admission process may be accessed through the Dr. Gerald Niznick College of Dentistry website or by visiting the Admission website.

Selection criteria: Grades (AGPA), interview and DAT score equally weighted.

Students should be aware that if admitted they must provide an official Adult Criminal Record Check (including Vulnerable Persons Screening), an Adult Abuse Registry Check¹ and a Child Abuse Registry Check¹ as well as a signed acknowledgement of the Essential Skills and Abilities for Admission, Promotion and Graduation in the DMD Program document prior to registration. Please refer to College Academic Regulations.

¹: The College will provide further information on the application process (to be completed through the College).

DOCTOR OF DENTAL MEDICINE (DMD) DEGREE

The Dr. Gerald Niznick College of Dentistry is dedicated to educating dental, dental hygiene and graduate students in a progressive learning environment, conducting research in oral health, and serving the community and the oral health professions as a source of knowledge and expertise. The faculty serves as a bridge between the fundamental scientific foundation of the profession and its translation into health care for the public. Dentists enhance and promote the total health of patients through oral health management. Dentists are concerned with promoting oral health and preventing and alleviating the effects of oral diseases and conditions in order to contribute to the well-being of their patients.

The 4 year DMD curriculum is designed to ensure that students graduate as competent dentists prepared to meet the oral health care needs of their patients. It provides the knowledge of basic biomedical, behavioural and clinical sciences and biomaterials, the cognitive and behavioural skills, and the professional and ethical values necessary for practice as a dental professional.

Information on admission to this program is available from the Dean’s Office and through the Dr. Gerald Niznick College of Dentistry website

International Dentist Degree Program (IDDP)

The Dr. Gerald Niznick College of Dentistry, University of Manitoba, offers the International Dentist Degree Program (IDDP) to graduates of international dental programs that are not accredited by the Commission on Dental Accreditation of Canada. After a summer orientation program, students enter the 3rd year of the regular dental program of the College. Upon satisfactory completion of the 3rd and 4th years of the dental program, IDDP participants will be awarded the Doctor of Dental Medicine (DMD) degree. All graduates of DMD programs in Canada, once having passed the National Dental Examining Board of Canada (NDEB) examinations, are eligible for licensure/registration as a dentist in all provinces in Canada.

Requirement to the IDDP program can be found at the Dr. Gerald Niznick College of Dentistry website.

Please note that there are two tracks which may be applied to.

Should you have specific questions that cannot be answered from the above website, please call the IDDP Coordinator at (204) 977-5611.

College Academic Regulations

All students are asked to note that some academic policies and regulations are under review and are subject to change. Please check the Web Calendar at umanitoba.ca for updated information.

Limited Access will not affect registration for the current Academic Year, which includes Fall, Winter, and Summer terms. See University Policy and Procedures – Repeat Course Policy – Section 2.5 (a) Limited Access.

The provisions of the chapter, General Academic Regulations and Requirements, and the chapter, University Policies, apply to all students. In addition, the Dr. Gerald Niznick College of Dentistry has regulations and requirements, published below that apply specifically to its students.

The Dr. Gerald Niznick College of Dentistry expects all students to participate fully in their educational experience. This means participation above and beyond the requirements of individual courses. For example, as a part of their clinical experiences, all students must learn skills of a clinical nature, such as local anesthesia, rubber dam placement, etc. Our teaching approach includes having students practice these skills on each other. All students are expected to participate in these activities.

Further, the college has an expectation of all students that they are aware of and maintain attitudes and behaviours which exhibit a level of professionalism, empathy, and consideration of all members of their community, including faculty, staff, students or patients, similar to what is expected of an oral health practitioner.

The following policies have been adopted by the College to aid students in understanding the value the College places on these conducts/behaviours.

Essential Skills and Abilities for Admission, Promotion and Graduation in the DMD Program

As an accredited Canadian dental program, the Dr. Gerald Niznick College of Dentistry, Rady Faculty of Health Sciences at the University of Manitoba is responsible for providing a program of study that ensures graduates have the necessary qualifications (academic knowledge, clinical skills, and professional behaviors and attitudes) to enter the regulated profession of Dentistry in Canada. Becoming and being a dentist requires a wide range of highly specialized skills and abilities. Some of these are taught in dental school, while others must be brought by the individual as an innate set of essential skills and abilities. The criteria for becoming registered/ licensed as a dentist in Canada requires a level of motor skills and other attributes that are not necessary in other professional occupations. Similarly, the ability to provide reasonable accommodation for special learning needs in dentistry may not be the same as it is for other academic programs.

It is important to note that an offer of admission to the Dr. Gerald Niznick College of Dentistry is not evidence that the dental program has verified that an applicant has the prerequisite skills and abilities for success in the program or in obtaining future professional licensure. However, these skills and abilities are essential if students are to be successful in achieving the competency standards of the profession.

For progression in, and graduation from the dental program, all students must conduct themselves in a professional manner, and must have the Essential Skills and Abilities (Technical Standards) discussed under the following five broad areas: Observation/perception; Communication; Motor/tactile function; Cognition; Emotional functioning

All applicants to the undergraduate program of the Dr. Gerald Niznick College of Dentistry are expected to review The Essential Skills and Abilities for Admission, Promotion and Graduation in the DMD Program document to assess their ability to meet these standards; all applicants offered admission will be required to acknowledge such review and assessment. Any candidate for the DMD degree who cannot demonstrate the required skills and abilities throughout their course of study may be requested to withdraw from the program.

Detailed information for the above policy, please refer to this link.

Policy on Student Attendance

The Dr. Gerald Niznick College of Dentistry has a social mandate to ensure that graduating dentists are caring, skilled healthcare providers who are worthy of the public trust endowed upon them. In fulfilling this mandate, the Dr. Gerald Niznick College of Dentistry has developed comprehensive programs of education and experience to ensure that graduates meet these high expectations. Unlike non-professional education programs, where students can pick and choose their education and experiences based on personal preferences, Dental School requires students to attend and participate actively in all components of the program.

While students are required to complete assignments and pass examinations, these are not considered to be equivalent to attending Dental School. When the University confers the DMD degree, it attests to society not only that the student has shown successful examination performance, but that the student has participated in the entire educational experience defined by the Dr. Gerald Niznick College of Dentistry and has thereby demonstrated an appropriate level of professional learning and responsibility.

Students at the University of Manitoba, Dr. Gerald Niznick College of Dentistry, are required to attend all scheduled classes, examinations, small group sessions, laboratories, pre-clinical labs, and clinics unless expressly indicated otherwise by the course coordinator in the course outline/syllabus.

Students are required to be on time for all scheduled classes, examinations, small group sessions, laboratories, and pre-clinical labs. Students arriving more than 10-minutes late will be recorded as absent.

Students who do not comply with the Student Attendance Policy will face academic consequences.

Detailed information for the above policy, please refer to the Dean's Office, Dr. Gerald Niznick College of Dentistry.

Dr. Gerald Niznick College of Dentistry/School of Dental Hygiene Professional Unsuitability By-Law

Students must at all times demonstrate suitability for the dental profession. In this regard students are obligated to act with integrity and diligence in carrying out their professional responsibilities, and their behaviour and conduct in relation to others must be characterized by consideration, respect and good faith.

The Dr. Gerald Niznick College of Dentistry may require a student to withdraw from the College when the student has been found unsuited for the practices of dentistry or dental hygiene because the student has been found to have engaged in unprofessional behaviour. A student may be required to withdraw at any time throughout the academic year.

Grounds which may require withdrawal are: demonstrated behaviour which is exploitive, irresponsible, intentionally injurious or destructive to patients; and/or compromised professional judgment through self-interest and/or conflict of interest; and/or an acquired criminal conviction, either in Canada or any other jurisdiction, which is of such a nature as to place in question his/her fitness for the dental professions; and/or participation in any activity related to patient care or any activity related to the practice of the dental professions while under the influence of alcohol or drugs or while abusing prescription drugs; and/or engaging in behaviour or conduct that if engaged in by a practicing dentist/dental hygienist would likely result in disciplinary action, including suspension or revocation of the license to practice, by the Manitoba Dental Association or the College of Dental Hygienists of Manitoba.

Detailed information for the above policy, please contact the Dean's Office, Dr. Gerald Niznick College of Dentistry.

Criminal Record/Adult Abuse Registry/Child Abuse Registry

An adult criminal record, an adult abuse registry and a child abuse registry self-declaration will be required of all applicants at the time of application. A formal Adult Criminal Record Check (including vulnerable sector screening), a formal Adult Abuse Registry Check and a formal Child Abuse Registry Check are required at the time of registration (prior to the first day of classes), and annually thereafter keeping in accordance with existing policies of other health, education and social service programs at the University of Manitoba.

Failure to provide these documents may impact on registration and a student’s ability to progress in the Dental program.

Immunization and Blood Borne Diseases Policy

The Dr. Gerald Niznick College of Dentistry and School of Dental Hygiene maintain comprehensive immunization requirements to protect the wellbeing of our students and the health of patients and communities with whom they will have contact during their curriculum.

All students enrolled in the Dr. Gerald Niznick College of Dentistry must have immunity demonstrated against the following diseases: tetanus, diphtheria, pertussis, polio, measles, mumps, rubella, varicella (chickenpox), and hepatitis B. Students need to undergo testing for tuberculosis (TB) infection, unless the student already has a past history of TB infection or TB disease documented. Students must receive yearly influenza vaccinations. Students who cannot receive certain immunizations due to allergies or pregnancy must provide a physician’s certificate stating this.

Before the first day of classes, all students must complete and return the University of Manitoba Immune Status Consent Form, as provided by the Dr. Gerald Niznick College of Dentistry Dean's Office. Please note that any supplemental immunization documentation provided to support this document and/or any future submissions of immunization materials must be signed by a physician or nurse. All students are responsible for updating their immunizations as needed.

Students will not be permitted to attend clinics until all immunization requirements are satisfied.

For the collection and management of student immunization records, the Dr. Gerald Niznick College of Dentistry/School of Dental Hygiene partner with the Rady Faculty of Health Science Immunization Program. The Director of Immunizations and the Program Assistant collect and organize immunization data as well as provide immunization services to students at the Bannatyne campus.

All students are expected to comply with the requirements of the Rady Faculty of Health Science Immunization Program which may change from time to time due to the immunization requirements of external health care facilities where students will be expected to attend as a part of their dental/dental hygiene program.

The Dr. Gerald Niznick College of Dentistry is compliant with the Association of Canadian Faculties of Dentistry (ACFD) Guidelines for Infectious Disease and Healthcare Workers document and its recommendations regarding barring students from clinical activities who do not meet these guidelines. Further information on the ACFD guidelines can be found on the web site..

Any student applicant with an infectious disease should either delay their application to the program or disclose this information upon being accepted into the Dr. Gerald Niznick College of Dentistry. Should a student who has been accepted into the program but has been found to be unable to meet the immunization requirements/guidelines, every effort will be made to accommodate the student until the guidelines are met. In some cases, it may be necessary to suspend or terminate the student from the program if it is shown that the immunization requirements/guidelines are unable to be met.

Prospective students should refer to and be familiar with the Dr. Gerald Niznick College of Dentistry’s Infectious Diseases Policy Statement on the College/School website.

CPR Certification

Accepted candidates will be required to show proof of CPR (Basic Life Support) certification by September 15 of each year. This certification must be maintained on a yearly basis up to the date of graduation. CPR Certification levels accepted by the Dr. Gerald Niznick College of Dentistry are:

Heart & Stoke Foundation of Canada - Basic Life Support (BLS)
St. John Ambulance - Basic Life Support (HCP)
Canadian Red Cross - Basic Life Support (BLS)

PHIA

Students are required to maintain confidentiality of patient records and abide by PHIA (Personal Health Information Act) legislation which governs and controls the sharing of personal health information. Students will be required to attend a PHIA orientation and sign a pledge of confidentiality in their first year of the program. This orientation includes content that satisfies PHIA requirements for student participation at external clinical sites under the direction of the Winnipeg Regional Health Authority (WRHA).

Sharing of Student Personal Information

Once admitted to the Dr. Gerald Niznick College of Dentistry, University of Manitoba, students' personal information is protected by FIPPA (Freedom of Information and the Protection of Privacy Act) legislation. However, prior to first registration, some personal information (name, e-mail, photo) is shared with external partners to facilitate student involvement. Please see further information below:

Mentorship Program

In a partnership between the Dr. Gerald Niznick College of Dentistry and the Manitoba Dental Association (MDA), first year Dental students are assigned a Mentor who is a member of the MDA and a practicing Dentist within the community. Each year, the MDA holds a “Welcome to the Profession” dinner where incoming students are invited to meet their Mentors. Students will then attend two to four Mentorship meetings each year throughout the four year program. The Dr. Gerald Niznick College of Dentistry provides the names, e-mail (U of M) and photographs of all first year Dental students to MDA personnel for the purpose of facilitating student participation in the Mentorship program.

Vital Source Textbook Database

Dentistry student’s text books are accessible through an electronic textbook database called Vital Source. In order to provide all Dentistry students with access to their text books, the Dr. Gerald Niznick College of Dentistry will provided Vital Source with the names and e-mail (U of M) of all students for the purpose of authenticating users and providing access to their on-line content.

Manitoba Dental Students Association/Manitoba Dental Hygiene Students Association

Students in the Dr. Gerald Niznick College of Dentistry/School of Dental Hygiene become members of and are represented by the Manitoba Dental Students Association/Manitoba Dental Hygiene Students Association. These Associations provide student representation on College/School and University Committees as well as represent students on various external organizations (CDA/MDA/MDHA, etc.). The Dr. Gerald Niznick College of Dentistry/School of Dental Hygiene provides the names, e-mail (U of M) and photographs of all first year Dental and Dental Hygiene students with the respective student Associations for the purpose of facilitating student participation.

Student information will not be used or disclosed for other purposes, unless permitted by The Freedom of Information and Protection of Privacy Act (FIPPA). If you have any questions about the collection or use of your personal information, contact the:

Access & Privacy Office (tel. 204-474-9462)
233 Elizabeth Dafoe Library
University of Manitoba
Winnipeg, MB, R3T 2N2

Instruments Computers and TextbookS

Students entering the Dr. Gerald Niznick College of Dentistry must own or purchase a PC laptop computer (the College only supports PC's given the software used in our clinical facilities) that is compliant with University computer standards (see Bookstore - Computers on Campus for annual listing) and Vital Source Technology software requirements (see Vital source for details). The expenditure of a computer may range approximately from $1000 to $4000 within the first year of the program. The Vital Source Technologies cost can be found on the undergraduate fee webpage as "Electronic Textbook Fee" (https://umanitoba.ca/registrar/tuition-fees/undergraduate).

Students are responsible for Clinical Instrument Fees which represent the cost of dental instruments and supplies required for clinical education. These fees will be assessed annually on student accounts under "Clinic Instrument Fee". These instruments and supplies are the property of students and are retained by the students after graduation. It is the students' responsibility to maintain the condition of their instruments and stay within allotted supply levels. Any damaged/lost instruments or excessive use of supplies may result in additional charges to students. Information on current fees can be found at: https://umanitoba.ca/registrar/tuition-fees/undergraduate.

Students will also be responsible to purchase other personal items that fall outside of their clinical instrument (kit), such as specific clinic attire (scrubs in their assigned colour) each year of the dental program. Details on acceptable providers and the type and style of these items will be provided by the College.

The college is unable to provide refunds for clinical instrument or electronic textbook fees and will not accept returns of any student computer software (including Vital Source Technologies), clinical instruments or other items, should a student leave the college for whatever reason and upon graduation.

Voluntary Withdrawal

Students intending to withdraw from a portion or all of their courses must report immediately in person or in writing to the Dean’s Office. No fees will be refunded without the authorization of the dean. Please Note: Computer Software, Clinical Instrument fees and/or Clinical Instrument items are non-refundable. See also the chapter on General Academic Regulations and Requirements.

Students who withdraw from the Dr. Gerald Niznick College of Dentistry without notice will be considered to have terminated their connection with the college. If a subsequent application for registration is approved, they will be required to conform to the rules and regulations, fee schedules, sequence of courses, etc., in effect at the time of such subsequent application.

In cases where a student is obliged to withdraw after the final date of withdrawal published in the Calendar because of ill health or other sufficient reasons, their cases will be considered by the dean of the college.

Required Withdrawal

The Senate of the university has approved bylaws granting certain faculties, colleges and schools the authority to require a student to withdraw on the basis of unsuitability for the practice of the profession to which the program of study normally leads. Senate has approved such a bylaw for the Dr. Gerald Niznick College of Dentistry.

Full policy information can be found on this page.

Decisions Concerning Academic Promotions

The letter grade “D” is the lowest acceptable level of performance in each undergraduate course leading to the degree of D.M.D. when the work of any given year is being taken for the first time. (In the case of a repeated year, the minimum passing grade in each course is “C”.)

A student who has a failing grade registered against them may not register for the program of the subsequent year, but may, at the discretion of Dental College Council, be permitted to repeat the failed year.

A minimum term GPA of 2.0 in each year is required to qualify a student for standing in that year.

A student who fails to obtain a minimum term GPA of 2.0 and who is not granted supplemental privileges will be considered to have failed the year.

Except by special permission of Dental College Council, no student may repeat more than one year in Dentistry, nor may any year be repeated more than once.

The work requirements of any repeated year may be modified, even increased, at the discretion of the Dental College Council.

The passing grade in each course of a repeated year in Dentistry is “C”.

If a student receives an “F” grade in a fourth year clinical course, they will be required to register and pay a fee for the entire repeated year, and the work in that year may be modified or even increased by Dental College Council.

When restrictions or modifications to clinical or preclinical privileges due to a disciplinary matter, a need for remediation, or a patient safety concern occurs, preventing a student from advancing in clinical or preclinical courses to the degree that non-completion of course requirements result in one or more course failures, normal Dr. Gerald Niznick College of Dentistry promotion rules will apply.

Incomplete Standing in the Dr. Gerald Niznick College of Dentistry

The incomplete “I (F)” designation is restricted to clinical courses.

Successful completion of clinical course requirements is through extended clinics rather than supplemental assessment.

A student who is unable to complete the quantitative clinical requirements in a course by the end of the academic year may apply for an incomplete grade classification [”I (F)”] and extension of time. Details of this application procedure can be obtained from the College.

Supplemental Examinations

A “Supplemental Examination” is an examination which may be offered as a privilege to a student who has failed a course or failed to achieve a satisfactory result. Such examinations are offered in order to grant the student an opportunity to rectify the inadequacy without repeating the course.

Information on Supplemental Examinations can be found in the, General Academic Regulations.

The following information regarding the policy of supplemental examination privilege is specific to the Dr. Gerald Niznick College of Dentistry:

Supplemental examinations are permitted for all courses except those in which remediation is not realistically feasible (pre-clinical and/or clinical courses are not eligible for supplemental examination).

The student will be notified in a letter from the Dean's Office if they are granted this examination privilege by Dental College Council. A student who is granted supplemental privileges is obliged to sit the examination at the soonest opportunity prior to the start of the next academic session.

The student must contact their Course Coordinator within 14 days of the date the notification letter from the Dean’s Office to schedule a date to write their supplemental examination.

A student in first, third or fourth year who has failed in not more than two courses, and who has achieved a minimum sessional (combined fall & winter GPA) grade point average of 2.0 for all courses taken by them, may, at the discretion of Dental College Council, be awarded the privilege of one or two supplemental examinations.

A student in second year who has failed in not more than three courses, and who has achieved a minimum sessional (combined fall & winter GPA) grade point average of 2.0 for all courses taken by them, may, at the discretion of Dental College Council, be awarded the privilege of one, two or three supplemental examinations.

If a student has any failures they must have a minimum sessional (combined fall & winter GPA) grade point average of 2.0, including the failure(s), in order to qualify for supplemental privileges.

If a student has no failures but fails to obtain a minimum sessional (combined fall & winter GPA) grade point average of 2.0, that student may be eligible for supplemental privileges.

When students are allowed to write supplemental examinations for the purpose of raising their sessional (combined fall & winter GPA) grade point average to the minimum standard of 2.0, Dental College Council will specify the courses in which the student may write supplemental examinations. For the purpose of calculating such a student's cumulative grade point average, grade points attained in supplemental examinations will replace the grade points previously attained in the same course. Students are normally required to carry a full-time program in order to be eligible for supplemental privileges.

The passing grade in supplemental examinations is “C” in each course. A student failing a supplemental examination will be considered to have failed the year. A student may only write a supplemental once in any course; otherwise the course must be repeated.

Honours and Awards

Dean’s Honour List: awarded to students in each year of the dental program who have achieved a minimum sessional (fall & winter term combined) G.P.A. of 3.8.

To qualify for Graduation with Honours, a candidate for the D.M.D. degree must qualify for the Dean’s Honour List in both third and fourth year.

A student who repeats a year at their own request, i.e., not at the request of Dental College Council, is not eligible for the Dean’s Honour List or to receive any awards for the work in that repeated year.

The following policy applies to the eligibility of part-time students for academic awards: in allocating any award, the only academic performance of a student to be considered is that attained during the year(s) for which the award is made. Therefore, a part-time student is not eligible for any purely academic award, other than one in an individual course. However, a part-time student who is carrying 80 per cent or more of the normal course load for the year is eligible for any award where conditions other than academic merit apply, and further, subject to the provisions set forth above, any part-time student is eligible for any award in the individual courses taken in the year for which the award is made.

E-Mail Accounts

All students are expected to have an e-mail account with the University of Manitoba and check it regularly. The Dr. Gerald Niznick College of Dentistry does not support communications with its students through external e-mail addresses.

Financial Aid

A number of loan and bursary funds are available to dental students. Applications and further information are available through the University of Manitoba's Financial Aid and Awards Office.

Registration Exceptions

Upon receipt of initial (and annually thereafter) Criminal Record (including Vulnerable Sector Screening), Adult Abuse Registry Check and Child Abuse Registry Check, the Dr. Gerald Niznick College of Dentistry completes registration for all students in their courses.

Students who have a failing grade/s registered against them and/or have other outstanding academic matters (i.e. deferred or supplemental examinations, modified program, etc.) in regards to the previous academic session will not be registered in the next ensuing academic session until all outstanding matters have been cleared. Students who fall into this category should contact the student advisor for further information.

A student advisor is available in D113 Dental Building or by calling (204) 789-3484.

On This Page

Introduction
Residence and Written English and Mathematics Requirements
Course Identification
Grades and Grade Point Average Calculation
Academic Evaluation
Academic Integrity
Appeals of Grades
Attendance and Withdrawal
Deferred and Supplemental Examinations
Final Examinations
Hold Status
Graduation and Convocation
Personal Information

Introduction

This chapter contains the regulations and requirements that apply to all students, regardless of faculty or school.

Each faculty and school has its own supplementary regulations and requirements. These are published in the faculty or school chapters of the Academic Calendar. Some faculties and schools also have additional regulations and requirements governing their programs; these are available from the faculty or school.

It is the responsibility of each student to be familiar with the academic regulations and requirements of the University of Manitoba in general and of the specific academic regulations and requirements of their faculty or school of registration. Accordingly, students are asked to seek the advice of advisors in faculty and school general offices whenever there is any question concerning how specific regulations apply to their situations.

Residence and Written English and Mathematics Requirements

Residence Requirements For Graduation

Each faculty and school recommends to the Senate the number of credit hours each student must complete in order to graduate from its programs. Senate also requires each student to complete a minimum number of credit hours at the University of Manitoba -- this is called the “residence requirement.”

Unless otherwise stated in faculty and school chapters, the minimum residence requirement of the University of Manitoba is the work normally associated with one year in the case of programs of three years’ duration, and two years for programs of four years’ duration. Some faculties and schools may have additional residence requirements specified in their program regulations. However, in all cases, the residence requirement is assessed following an appraisal of the educational record of the student applying to transfer credits from another institution or applying to earn credits elsewhere on a letter of permission. The residence requirement is not reduced for students whose “challenge for credit” results in a passing grade.

University English and Mathematics Requirements for Undergraduate Students

All students are required to complete, within the first 60 credit hours of their programs, a minimum of one three credit hour course with significant content in written English, and a minimum of one three credit hour course with significant content in mathematics.

Some degree programs have designated specific written English and mathematics courses to fulfil this requirement.

Price Faculty of Engineering have their own written English requirements.

Some degree programs require that the written English and/or mathematics requirements be completed prior to admission.

See the program descriptions in the faculty and school chapters of the Academic Calendar for details.

Exemptions to the Written English and Mathematics Requirement

All students with completed baccalaureate degrees and who transfer into any program to which these requirements apply.
Registered Nurses entering the Bachelor of Nursing Program for Registered Nurses.
Students admitted before the 1997-98 Regular Session.
Written English exemption only: Students transferring from Université de Saint-Boniface who have completed a written French requirement (at the university) before transferring to the University of Manitoba will be deemed to have met the written English requirement.

Approved English and Mathematics Courses

A complete list of all courses which satisfy the university written English and mathematics requirement is provided below. (When searching for courses in Aurora, students may search Course Attributes for courses that satisfy the written English and Mathematics requirements).

Note that some programs may restrict the choice of English or Mathematics courses. See the program descriptions in the faculty and school chapters of the Academic Calendar for details.

Written English Courses

Course List
Course	Title	Hours
AGRI 2030	Technical Communications	3
ANTH 2020	Relatedness in a Globalizing World	3
ARTS 1110	Introduction to University	3
ASIA 1420	Asian Civilizations to 1500 (B)	3
ASIA 1430	Asian Civilization from 1500 (B)	3
CATH 1190	Introduction to Catholic Studies	3
CATH 2010	Literature and Catholic Culture 1	3
CATH 2020	Literature and Catholic Culture 2	3
CLAS 2612	Greek Literature in Translation	3
CLAS 2622	Latin Literature in Translation	3
ENGL 0930	English Composition	3
ENGL 0940	Writing About Literature	3
ENGL 1XXX	All English courses at the 1000 level
ENGL 2XXX	All English courses at the 2000 level
ENVR 2810	Environmental Critical Thinking and Scientific Research	3
FAAH 2930	Writing about Art	3
FILM 2280	Film and Literature	6
FORS 2000	Introductory Forensic Science	3
GEOG 2900	Geography of Canadian Prairie Landscapes (A)	3
GEOL 3130	Communication Methods in the Geological Sciences	3
GMGT 1010	Business and Society	3
GMGT 2010	Business Communications	3
GPE 2700	Perspectives on Global Political Economy	3
GRMN 1300	Masterpieces of German Literature in English Translation (C)	3
GRMN 1310	Love in German Culture in English Translation (C)	3
GRMN 2120	Introduction to German Culture from 1918 to the Present (C)	3
GRMN 2130	Introduction to German Culture from the Beginnings to 1918 (C)	3
GRMN 2500	Special Topics in German in English Translation (C)	3
GRMN 2510	German Fairy Tales from the Brothers Grimm to Hollywood (C)	3
GRMN 2520	Spies: Stories of Secret Agents, Treason, and Surveillance (C)	3
GRMN 2530	My Friend the Tree: Environment and Ecology in German Culture in English Translation (C)	3
GRMN 3262	Representations of the Holocaust in English Translation (C)	3
GRMN 3270	Studies in Contemporary German Cinema (C)	3
GRMN 3282	Sex, Gender and Cultural Politics in the German-Speaking World in English Translation (C)	3
GRMN 3390	German Representations of War (C)	3
GRMN 3510	Special Topics in German in English Translation (C)	3
GRMN 3530	Special Topics in Comparative German and Slavic Studies (C)	3
HIST 1XXX	All History courses at 1000 level
HIST 2XXX	All History courses at 2000 level
HNSC 2000	Research Methods and Presentation	3
HYGN 1340	Communications	2
INDG 2020	The Métis in Canada	3
INDG 2110	Introduction to Indigenous Community Development	3
INDG 2530	Introduction to Indigenous Theory	3
KPER 2120	Academic Skills in Kinesiology and Recreation Management	3
LABR 1260	Working for a Living	3
LABR 1290	Labour Unions and Workers' Rights in Canada	3
LABR 2200	Labour History: Canada and Beyond (C)	3
LABR 2300	Workers, Employers and the State	3
LABR 4510	Labour Studies Field Placement Seminar	3
LAW 1540	Legal Methods	5
LAW 2650	Introduction to Advocacy	3
LING 2740	Interpretation Theory	3
PHIL 2612	A Philosophical History of Science	3
PHIL 2614	Philosophy of Science	3
PHIL 2790	Moral Philosophy	6
PHIL 3220	Feminist Philosophy	3
POL 1900	Love, Heroes and Patriotism in Contemporary Poland	3
POL 2600	Polish Culture until 1918	3
POL 2610	Polish Culture 1918 to the Present	3
POL 2660	Special Topics in Polish Literature and Culture	3
POLS 1502	Introduction to Political Studies	3
PSYC 2500	Elements of Ethology	3
PSYC 3380	Nature, Nurture and Behaviour	3
PSYC 4520	Honours Research Seminar	6
RLGN 1440	Evil in World Religions	3
RLGN 2032	Introduction to the Study of Religion	3
RLGN 2036	Introduction to Christianity	3
RLGN 2052	Conservative Christianity in the United States	3
RLGN 2112	Medicine, Magic, and Miracle in the Ancient World	3
RLGN 2116	Cognitive Science and Religion	3
RLGN 2140	Introduction to Judaism	3
RLGN 2160	Hebrew Bible (Tanakh/"Old Testament")	3
RLGN 2162	Great Jewish Books	3
RLGN 2170	Introduction to the New Testament	3
RLGN 2222	The Supernatural in Popular Culture	3
RLGN 2590	Religion and Social Issues	3
RLGN 2770	Contemporary Judaism	3
RLGN 3102	Myth and Mythmaking: Narrative, Ideology, Scholarship	3
RLGN 3280	Hasidism	3
RUSN 1400	Masterpieces of Russian Literature in Translation	3
RUSN 1410	Love in Russian Culture in English Translation	3
RUSN 2280	Russian Culture until 1900	3
RUSN 2290	Russian Culture from 1900 to the Present	3
RUSN 2310	Exploring Russia through Film	3
RUSN 2410	Russian Literature after Stalin	3
RUSN 2600	Special Topics in Russian Culture in English Translation	3
RUSN 2740	Literature and Revolution	3
RUSN 3770	Tolstoy	3
SLAV 3530	Special Topics in Comparative German and Slavic Studies	3
SOC 3100	Practicum in Criminological/Sociological Research	6
SOC 3350	Feminism and Sociological Theory	3
UKRN 2200	Ukrainian Myth, Rites and Rituals	3
UKRN 2410	Ukrainian Canadian Cultural Experience	3
UKRN 2590	Ukrainian Literature and Film	3
UKRN 2600	Special Topics in Ukrainian Studies	3
UKRN 2770	Ukrainian Culture until 1900	3
UKRN 2780	Ukrainian Culture from 1900 to the Present	3
UKRN 2820	Holodomor and Holocaust in Ukrainian Literature and Culture	3
UKRN 3970	Women and Ukrainian Literature	3
WOMN 1500	Introduction to Women's and Gender Studies in the Humanities	3
WOMN 1600	Introduction to Women's and Gender Studies in the Social Sciences	3
WOMN 2560	Women, Science and Technology	3
WOMN 3520	Transnational Feminisms	3

Mathematics Courses

Course List
Course	Title	Hours
AGRI 2400	Experimental Methods in Agricultural and Food Sciences	3
ECON 2040	Quantitative Methods in Economics	3
FA 1020	Mathematics in Art	3
GEOG 3810	Quantitative Research Methods in Geography (TS)	3
MATH 1XXX	All Mathematics courses at 1000 level
MATH 2XXX	All Mathematics at 2000 level
MATH 3XXX	All Mathematics at 3000 level
MATH 4XXX	All Mathematics at 4000 level
MUSC 3230	Acoustics of Music	3
PHIL 1300	Introduction to Logic	3
PHIL 2200	Intermediate Logic	3
PHYS 1020	General Physics 1	3
PHYS 1030	General Physics 2	3
PSYC 2260	Introduction to Research Methods in Psychology	3
SOC 2294	Understanding Social Statistics	3
STAT 1XXX	All Statistics courses at 1000 level
STAT 2XXX	All Statistics courses at 2000 level
STAT 3XXX	All Statistics courses at 3000 level
STAT 4XXX	All Statistics courses at 4000 level

Course Identification

Credit Hours (Cr.Hrs.)

Each faculty and school develops courses for its degree credit programs, subject to Senate approval, and assigns a credit hour value to each course.

The credit hours for a course are expressed as a number associated with the course which indicates its relative weight. There is a correlation between class hours and credit hours (i.e. 6 credit hours = 3 hours a week, two terms; and 3 credit hours = 3 hours a week, one term).

For the purposes of registration, courses taught over both the Fall and Winter Terms have been divided into two parts. The credit hour value of the course are divided equally and applied to each part of the course. For example: for a six credit hour spanned course each of the Fall and Winter Term parts of the course will be assigned the value of three credit hours. Students registering for term spanning courses will receive one grade for the course and only when the second part is completed. The course grade will be applied to both the Fall and Winter parts of the course.

Prerequisite and Co-requisite Courses

Prerequisite: If a course is prerequisite for a second course, the prerequisite must be met in order to begin the second course. To determine whether or not a course has a prerequisite, see the course descriptions in the chapter of the faculty or school offering the course. Normally, a minimum grade of “C” is required in all courses listed as prerequisites, except as otherwise noted in the course descriptions.

For some courses, the prerequisite may be completed before registering for the second course or may be taken concurrently with the second course. To determine if a course may be taken concurrently, see the course descriptions in the chapter of the faculty or school offering the course.

Co-requisite: If a first course is a co-requisite for a second course, the first course must be completed in the same term as the second course. To determine if a course has a co-requisite, see the course descriptions in the chapter of the faculty or school offering the course.

Course Numbers

First Two to Four Characters

The two, three or four characters in every course number are a shortened version of the subject of the course.

Last Four Digits

At the University of Manitoba the last four digits of the course number reflect the level of contact with the subject.

For example:
ECON 1210

ECON is the code for Economics.

1210 indicates that it is an introductory or entry level course.

If the course requires a laboratory, this will be shown following the credit hours immediately following the title.
For example:
BIOL 3242 (lab required)

The 2000, 3000, 4000 course numbers indicate the second, third, and fourth levels of university contact with a subject.

Numbers in the 5000 range are normally associated with pre-Master’s work or courses in the Post Baccalaureate Diploma and the Post-Graduate Medical Education programs.

Courses numbered 6000-8000 are graduate courses of the Faculty of Graduate Studies.

Course numbers in the 9000 series are used to identify courses taken at the University of Winnipeg by students in the University of Manitoba/University of Winnipeg Joint Master’s Programs. The 9000 numbers do not indicate the level of the course taken (see Graduate Calendar or University of Winnipeg Calendar).

In most cases, some correlation exists between the course number and a student's year of study; that is, students in the third year of a program will generally carry course loads comprised primarily of 3000-level courses.

Other course numbering information

Courses with numbers that end in 0 or an even number are taught in English, most of which are offered on the Fort Garry or Bannatyne campuses or through Distance and Online Education.

Courses with numbers that end in odd numbers are taught in French at Université de Saint-Boniface.

Grades and Grade Point Average Calculation

Introduction

Final grades in most courses are expressed as letters, ranging from F, to A+ the highest. A grade of D is the lowest passing grade, however the minimum grade required to use a course as credit toward a degree or diploma program may be set higher by a faculty or school. Refer to faculty and school regulations. Each letter grade has an assigned numerical value which is used to calculate grade point averages. Grading scales used to determine the final letter grade may vary between courses and programs.

Some courses are graded on a pass/fail basis and because no numerical value is assigned to these courses, they do not affect grade point averages. Courses graded in this way are clearly identified in course descriptions and program outlines.

The Letter Grade System

Letter Grade System
Letter Grade	Grade Point Value	Description
A+	4.5	Exceptional
A	4.0	Excellent
B+	3.5	Very Good
B	3.0	Good
C+	2.5	Satisfactory
C	2.0	Adequate
D	1.0	Marginal
F	0	Failure
P		Pass
S		Standing

The grade of “D” is regarded as marginal in most courses by all faculties and schools. It contributes to decreasing a term, degree or cumulative Grade Point Average to less than 2.0. Courses graded “D” may be repeated for the purpose of improving a GPA. Note that some faculties and schools consider a grade of “D” as unacceptable and will not apply the course toward the program as credit. In most cases the course will need to be repeated to attain the acceptable grade. Refer to faculty and school regulations.

Calculation of Grade Point Average

The University of Manitoba will report cumulative and term grade point averages for all students through Aurora Student.
Please also refer to the Grade Point Averages Policy found in the University Policies and Procedures..

Quality Points

The quality points for a course are the product of the credit hours for the course and the grade point obtained by the student; e.g., 3 credit hours with a grade of “B” (3.0 points) = 3 credit hours x 3.0 = 9.0 quality points.

Quality Point Total

The quality point total is the sum of quality points accumulated as students proceed through their program of studies.

Grade Point Average (GPA)

The grade point average (GPA) is the quality point total divided by the total number of credit hours.

Example:

Grade Point Average
Course	Credit Hours	Grade	Grade Points	Quality Points
Course 1	3	B	3	9
Course 2	3	B+	3.5	10.5
Course 3	3	C+	2.5	7.5
Course 4	3	B	3	9
Course 5	3	A	4	12
Totals	15			48

Grade point average: 240 Quality Points / 15 Credit Hours = 3.20

Poor Grades and Program Progression

A course in which a “D” standing is obtained may need to be repeated by probationary students in certain faculties or where a minimum grade of “C” is required in a prerequisite subject or to meet degree requirements.

Students in doubt as to the status of their record should consult an advisor in their faculty or school.

For minimum grade levels, especially as they affect progression requirements, see the faculty or school regulations in the Academic Calendar or consult an advisor.

Academic Honours

Students qualify for the Honour List (Dean’s, Director’s, University 1) when they achieve qualifying grade point averages, as specified by the faculty/school or program regulations.

In addition, outstanding academic achievement will qualify students for other honours and awards. These include:

the University Gold Medal, which is awarded at graduation in each faculty or school to the student with the most outstanding academic record;
program medals, which are awarded by faculties and schools to the best student graduating from a specific program;
graduation “with distinction”, which is recorded on the transcripts of all students who attain a qualifying grade point average;
and other medals and prizes that are specific to programs or disciplines.

Academic Evaluation

Methods of Evaluation

Students shall be informed of the method of evaluation to be used in each course, as specified in the Responsibilities of Academic Staff with Regard to Students Policy, found in the University Policies and Procedures.

In departments where a course is offered in more than one section, the department offering the course endeavours to provide instruction so that all sections cover similar topics and that all students achieve a similar level of competency in the topic. However, there will be differences in evaluation as well as in teaching style, readings and assignments from one section to another. Students may contact the department for additional information before registration.

Credit for Term Work

In subjects involving written examinations, laboratories, and term assignments, a student may be required to pass each component separately. If no final examination is scheduled in a course, the student’s final grade will be determined on the basis of the method of evaluation as announced in the first week of lectures.

If credit is not given for term work, the student’s final grade will be determined entirely by the results of the final written examination. Where the final grade is determined from the results of both term work and final examinations, the method of computing the final grade will be as announced within the first week of classes. Should a student write a deferred examination, term grades earned will normally be taken into account as set out in the immediately preceding paragraph.

Repeating a Course

Elective courses graded “F” may either be repeated or another elective substituted. All electives in a program must be approved by the faculty or school.

Probation and Academic Suspension

Failure to meet minimum levels of performance as specified in the regulations of the faculty or school will result in a student being placed either on probation or academic suspension in accordance with the faculty or school regulations.

A student’s status is determined, following final examinations, at the end of each term (Fall, Winter or Summer terms) or at the end of an academic session as specified in faculty regulations. A student placed on probation is advised to discuss his/her program prior to the next registration with a representative of the dean or director to determine which courses, if any, should be repeated.

A student placed on academic suspension will normally be permitted to apply for re-entry to the faculty or school after one year has elapsed, but reinstatement is not automatic and individual faculty or school regulations must always be consulted.

While on suspension, students are not normally admissible to another faculty or school.

Other Forms of Earning Degree Credit

Letter of Permission for Transfer of Credit

Students in degree programs at this university may take courses at other recognized colleges or universities for transfer of credit provided such courses are approved at least one month prior to the commencement of classes at the other institution by the faculty or school in which they are currently registered. The approval is subject to individual faculty/school regulations and is granted in the form of a Letter of Permission. The student must obtain a Letter of Permission whether or not the course/s being taken are for transfer of credit to the University of Manitoba. Failure to obtain a Letter of Permission may have serious academic implications.

To obtain a Letter of Permission, application must be made to the Registrar’s Office as early as possible and at least one month prior to when required at the other institution.

Each application must be accompanied by the appropriate fee. The fees are for each application and a separate application is required for each session and institution regardless of the number of courses being considered. Students planning to seek permission to take courses elsewhere for transfer of credit to the University of Manitoba are cautioned to check the current Academic Calendar for the residence and degree requirements of the degree programs in which they are enrolled.

Transferred courses will be given assigned credit hour values and grades. The transferred grade will be included in the student's degree and cumulative GPA.

Challenge for Credit

The purpose of Challenge for Credit is to provide students of the university with some means of obtaining academic credit in University of Manitoba courses (not otherwise obtainable as a transfer of credit from other institutions) for practical training and experience, or reading and study previously completed. Students who have registered to challenge would normally not attend classes or laboratories. Courses which have previously been taken at the University of Manitoba may not be challenged for credit.

To be eligible to challenge for credit a student must first be admitted to a faculty or school of the University of Manitoba. Eligible students will be required to demonstrate their competence in the courses which they are challenging for credit. Where formal, written examinations are required, these will be generally scheduled during the regular examination sessions in April/May, June, August, or December.

For information regarding requirements, procedures, applications and fees a student should contact the office of the faculty or school in which the student is enrolled, or in the case of new students, the faculty or school to which the new student has been admitted.

Application of Course Credit when transferring between Programs within the University of Manitoba

When students transfer into program from another faculty or school within the University of Manitoba, some course credits previously earned may be applied to the new program. The credit hour value assigned by the faculty or school that offers the course is used. That is, there can only be one credit weight designated for a course with a particular course number.

Appeal of Academic Decisions, Admission Decisions and Academic Accommodation Decisions

The Senate Committee on Appeals will consider appeals of Academic Decisions, Admission Decisions and Academic Accommodation Decisions, in accordance with the Senate Committee on Appeals policy and procedure.

Academic Decisions: Decisions of Faculty/School Councils or their Appeal Bodies, of Professional Unsuitability Committees, of Faculty/School Award Selection Committees and of the Comité d’appels de l’Université de Saint Boniface upon application by Appellants.

Admission Decisions: Decisions of Faculty/School/College admission selection committees, and these only when the Appellant has sought reconsideration by the admission selection committee as set out below:

i) Administrative decisions which affect the admission process

ii) Decisions of Faculties/Schools/Colleges or Admissions Office personnel regarding eligibility requirements

iii) Decisions of Faculties/Schools/Colleges regarding granting transfer of credit at the point of admission and possible granting of advanced standing

Academic Accommodation Decisions: Decisions of the Director of Student Accessibility Services (SAS) regarding a request for reconsideration of a proposed accommodation.

The Senate Committee on Appeals policy and procedure as well as an Appeal Form may be obtained from the Governing Documents website.

Academic Integrity

The University of Manitoba takes academic integrity seriously. As a member of the International Centre for Academic Integrity, the University defines academic integrity as a commitment to six fundamental values: honesty, trust, fairness, respect, responsibility and courage. (International Centre for Academic Integrity, 2014)

To help students understand the expectations of the University of Manitoba, definitions for the types of prohibited behaviours are in the Student Academic Misconduct Procedure and provided below.

"Academic Misconduct" means any conduct that has, or might reasonably be seen to have, an adverse effect on the academic integrity of the University, including but not limited to:

(a) Plagiarism – the presentation or use of information, ideas, images, sentences, findings, etc. as one’s own without appropriate attribution in a written assignment, test or final examination.

(b) Cheating on Quizzes, Tests, or Final Examinations – the circumventing of fair testing procedures or contravention of exam regulations. Such acts may be premeditated/planned or may be unintentional or opportunistic.

(c) Inappropriate Collaboration – when a student and any other person work together on assignments, projects, tests, labs or other work unless authorized by the course instructor.

(d) Duplicate Submission – cheating where a student submits a paper/assignment/test in full or in part, for more than one course without the permission of the course instructor.

(e) Personation – writing an assignment, lab, test, or examination for another student, or the unauthorized use of another person’s signature or identification in order to impersonate someone else. Personation includes both the personator and the person initiating the personation.

(f) Academic Fraud – falsification of data or official documents as well as the falsification of medical or compassionate circumstances/documentation to gain accommodations to complete assignments, tests or examinations.

Note that the above applies to written, visual, and spatial assignments as well as oral presentations.

Over the course of your university studies, you may find yourself in situations that can make the application of these definitions unclear. The University of Manitoba wants to help you be successful, and this includes providing you with the knowledge and tools to support your decisions to act with integrity. There are a number of people and places on campus that will help you understand the rules and how they apply to your academic work. If you have questions or are uncertain about what is expected of you in your courses, you have several options:

Ask your professor, instructor, or teaching assistant for assistance or clarification.
Get support from the Academic Learning Centre or Libraries:
Visit the Academic Integrity site for information and tools to help you understand academic integrity.
Make an appointment with the Student Advocacy office. This office assists students to understand their rights and responsibilities and provides support to students who have received an allegation of academic misconduct.

Appeals of Grades

Appeal of Term Work

Students may formally appeal a grade received for term work provided that the matter has been discussed with the instructor in the first instance in an attempt to resolve the issue without the need of formal appeal. Term work grades normally may be appealed up to ten (10) working days after the grades for the term work have been made available to the student.

The fee which is charged for each appealed term work grade will be refunded for any grade which is changed as a result of the appeal.

Appeal of Final Grades

Final grades are not released to students who are on “Hold Status”; the deadline for appeal of assigned grades will not be extended for students who were unable to access their final grades due to a hold.

These regulations expand on the Final Grades Procedures found in the University Policies and Procedures.

Attendance and Withdrawal

Attendance at Class and Debarment

Regular attendance is expected of all students in all courses.

An instructor may initiate procedures to debar a student from attending classes and from final examinations and/or from receiving credit where unexcused absences exceed those permitted by the faculty or school regulations.

A student may be debarred from class, laboratories, and examinations by action of the dean/director for persistent non-attendance, failure to produce assignments to the satisfaction of the instructor, and/or unsafe clinical practice or practicum. Students so debarred will have failed that course.

Withdrawal from Courses and Programs

Voluntary Withdrawal

The registration revision period extends two weeks from the first day of classes in both Fall and Winter terms. Courses dropped during this period shall not be regarded as withdrawals and shall not be recorded on official transcripts or student histories. The revision period is prorated for Summer terms and for parts of term.

After the registration revision period ends, voluntary withdrawals (VWs) will be recorded on official transcripts and student histories.

The following dates are deadlines for voluntary withdrawals:

The Voluntary Withdrawal deadline shall be the 48th teaching day in both Fall and Winter term for those half-courses taught over the whole of each term;
The Voluntary Withdrawal deadline for full-courses taught over both Fall and Winter term shall be the 48th teaching day of the Winter term; and
The Voluntary Withdrawal deadline for full-and-half courses taught during Summer terms or during some other special schedule shall be calculated in a similar manner using a pro-rated number of teaching days.

The exact Voluntary Withdrawal dates that apply to courses offered in the current academic session are published in the Academic Schedule.

Authorized Withdrawal

Subject to the provision of satisfactory documentation to the faculty of registration, Authorized Withdrawals (AWs) may be permitted on medical or compassionate grounds.

Required Withdrawal from Professional Programs

Senate, at the request of some faculties and schools, has approved bylaws granting them the authority to require a student to withdraw on the basis of unsuitability for the practice of the profession to which the program of study leads.

This right may be exercised at any time throughout the academic year or following the results of examinations at the end of every year.

This right to require a student to withdraw prevails notwithstanding any other provisions in the academic regulations of the particular faculty or school regarding eligibility to proceed or repeat.

Where Senate has approved such a bylaw, that fact is indicated in the Academic Calendar chapter for that faculty or school. A copy of the professional unsuitability bylaw may be obtained from the general office of the faculty or school.

Deferred and Supplemental Examinations

These regulations expand on the Deferred and Supplemental Examinations Procedures found in the University Policies and Procedures.

Accepting Standing in Course without Examination

In the event that a student is unable to write a deferred examination as it has been scheduled, a grade may be assigned without examination (please refer to the Deferred and Supplemental Examinations Procedures). A student who accepts standing in a course without examination may not, at a later date, request permission to write a deferred examination in the course.

Supplemental Examinations

Supplemental Examinations are offered by some faculties to students who have not achieved the minimum result in required courses.

Students who are granted supplemental privileges are normally required to sit the examination within thirty (30) working days from the end of the examination series in which the supplemental grade was received, unless the progression rules of a faculty or school require the successful completion of an entire academic year before a student is eligible to proceed into the next. In this case, students are obliged to sit the examination at the next ensuing examination period.

Final Examinations

These regulations expand on the Final Examinations and Final Grades Policy and Procedures found in the University Policies and Procedures.

General Examination Regulations

Students (with the exception of students auditing courses) are required to write all final examinations. Those who absent themselves without an acceptable reason will receive a grade classification of “NP” (No Paper) accompanied by a letter grade based on term work completed, using a zero value for incomplete term work and for the final examination. If no credit for term work is involved, a grade of “F” will be assigned. Under certain conditions a student may apply for a deferred examination; see Deferred and Supplemental Examinations.

Examination Schedules

For most faculties, schools and colleges, final examinations are normally conducted in December for Fall Term courses; in April/May for Winter Term and Fall/Winter Term spanned courses; and in August for Distance and Online Education Summer Term courses. Exact dates for the exam period can be found in the Academic Schedule.

The Schedule of Final Exams for Fall and Winter is made available by the Registrar’s Office approximately one month after the beginning of the term. This schedule is made available on the Registrar’s Office Website and includes finalized dates and times for each exam. Exam locations are added to the schedule at a later date. Summer Term courses, final exam details will be made available 1 – 2 weeks before the posted exam period.

Students must remain available until all examination and test obligations have been fulfilled. Travel plans are not an acceptable reason for missing an exam.

Examination Personations

A student who arranges for another individual to undertake or write any nature of examination for and on his/her behalf, as well as the individual who undertakes or writes the examination, will be subject to discipline under the university’s Student Discipline Bylaw, which could lead to suspension or expulsion from the university. In addition, the Canadian Criminal Code treats the personation of a candidate at a competitive or qualifying examination held at a university as an offence punishable by summary conviction.

Hold Status

More details about being on Hold can be found online on the Registrar's Office website.

Students will be placed on "Hold Status" if they incur any type of outstanding obligation (either financial or otherwise) to the university or its associated faculties, schools, colleges or administrative units.

Some typical reasons for holds are:

Program/course selection must be approved
U1 student must transit into the Faculty of Arts or Science
Required Major, Minor and/or Concentration declaration
Transcripts or documents required from other institutions
Unpaid tuition and/or other university fees
Outstanding library books and/or fines
Parking fines
Pending disciplinary action

Depending on the reason for the hold, limited or no administrative or academic services will be provided to students on Hold Status until the specific obligations have been met.

Students must clear their holds prior to registration by contacting the appropriate office. Students with outstanding financial obligations to the university will not be permitted to register again until the hold has been cleared or permission to register has been obtained from the Office of the Vice-President (Administration).

Advisor and Program Holds

Students enroled in some programs are required to discuss their course selections and program status with an advisor prior to registration. Advisor and Program Holds normally only restrict registration activity; other administrative services remain available.

Students can verify whether their program requires consultation with an advisor by checking their faculty/school section of the Academic Calendar, or by viewing their Registration Time and Status in Aurora.

Graduation and Convocation

Graduation

Students may graduate from the University of Manitoba in May/June, October, and February of each year. (Convocation ceremonies are held in May/June and October only).

Students are eligible to graduate when they have completed all of the requirements for their degree program in accordance with the regulations described in the chapter General Academic Regulations and the regulations available from the general offices of their faculties and schools.

It is the responsibility of each student to be familiar with the graduation requirements of the program in which they are enrolled. Consultation with academic advisors is advised to ensure that graduation requirements are met.

Please refer to the Registrar’s Office website for Frequently asked Questions about Graduation and Convocation.

Application for Graduation

Every candidate for a degree, diploma or certificate must make formal application at the beginning of the session in which he/she expects to complete graduation requirements.

Application is to be made through Aurora Student. (Log into Aurora Student; click Enrolment and Academic Records, then Declarations, then Declare Graduation Date.)

Changing a Graduation Date

If you need to change your graduation date after you have made your declaration, you must contact the general office of your faculty, college, or school as soon as possible.

Receipt of Information about Graduation

After you have declared your graduation, you will be sent a series of e-mails to your University e-mail account, requesting you to verify your full legal name, asking you about your attendance at convocation, providing convocation information, and so on. It is imperative that you activate your University of Manitoba email account and check it regularly.

Convocation

Convocation ceremonies are held in May/June and October of each year.

February graduates are invited to attend the May/June ceremonies.

Graduating students are encouraged to attend with their families and friends because it is the one ceremonial occasion that marks the successful conclusion of their program of studies.

Graduates who wish to attend Convocation, verify their attendance at the Convocation ceremony by reserving their academic attire through the University approved supplier.

Students who, for any reason, do not attend Convocation will receive their degrees in absentia.

The Registrar’s Office will hold unclaimed parchments for a maximum of twelve months after graduation when any unclaimed parchments will be destroyed. These will include those not given at Convocation, those that were to be picked up in person but not claimed, those that were mailed but returned to the Registrar’s Office by the postal outlet or courier depot, those that were not issued due to a financial hold on a student’s records, and those that were reprinted immediately after convocation due to corrections.

It is critical that you update your address, phone number and email through Aurora whenever changes occur. Note that any changes made with the Alumni Association are not reflected in your University of Manitoba student records.

If you do not receive your parchment, it is your responsibility to follow up with the Registrar’s Office within a twelve-month period. Any requests for parchments after this time will be processed as replacements; there is a fee charged for replacement parchments.

Academic Dress

Students are responsible for making arrangements to reserve their academic attire through the University approved supplier. Rental fees apply. Details will be provided via e-mail once Convocation planning begins.

Convocation Information

Information on Convocation may be found on the Graduation/Convocation website.

Personal Information

Mailing Address

In order to receive University mail, it is essential that you to provide the Registrar’s Office with your current address. All mail will be directed to the address you provide. You may change your mailing address and phone number by accessing Aurora Student and then selecting Personal Information.

Change of Name

If you have changed your name since you were first admitted or if the name on your record is incomplete or inaccurate, official evidence of the name change or correction must be submitted to the Registrar’s Office along with a completed Request for Change of Name form. The University of Manitoba uses your full legal name on its records, transcripts, and graduation documents (a full legal name, for example, includes all names on your birth certificate - first, middle, and last - or on your study permit). Abbreviated names, Anglicized names, or initials should not be used unless they have been proven with appropriate documentation.